Lake Geneva and Milwaukee
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Kelly Grace

My Top Productivity Hack: Block Scheduling



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Welcome to my journal where I share recent weddings + shoots, travel photos + pieces of my life! I'm so excited you’re here and I would love for you to say hello! Stay a while and say hello!

Hi, I'm Kelly!



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Are you ready to take your productivity to the next level? Block scheduling is a game-changing strategy that can revolutionize the way you manage your time and get things done. Whether you’re a work-at-home mom juggling business responsibilities with household chores or a busy creative professional aiming to maximize your productivity, block scheduling can be your secret weapon. Let’s dive into what block scheduling is all about and how you can implement it to supercharge your productivity each week.

My Top Productivity Hack: Block Scheduling

What is Block Scheduling?

Block scheduling involves dividing your day into distinct blocks of time, each dedicated to specific tasks or activities. By grouping similar tasks together and focusing on them during designated time blocks, you can minimize distractions, increase focus, and maximize efficiency. This approach allows you to tackle your priorities with intentionality and create a sense of structure and rhythm in your daily routine.

My Weekly Block Schedule

Here’s a peek into how I structure my week using block scheduling:

4:00-5:00 am: Rise and shine, brew some coffee, and dive into a chapter of my book.
5:00-6:30 am: Review my to-do list, handle QuickBooks, engage in client work, brush up on industry education, or manage social media.
6:30-8:00 am: Get the kids ready for school and drop them off.
8:00-9:00 am: Workout and complete my morning rhythms.
9:00-11:30 am: Engage in deep work on the priority task of the day.
11:30-1:00 pm: Enjoy breakfast, pick up the girls from school, and settle them down for a nap.
1:00-3:30 pm: Dive back into deep work on the priority task of the day.
3:30 pm: Check emails and strategize for the next day.
4:00-5:00 pm: Quality time with the kids after school.
5:00-6:30 pm: Prep dinner and enjoy family mealtime.
7:00-7:30 pm: Start the bedtime routine.
7:30-9:00 pm: Wind down with evening rhythms, indulge in some reading, and head to bed.

My Top Productivity Hack: Block Scheduling

As you can gather from the schedule above, I prioritize a bit of “me” time in the mornings before the day kicks into high gear. I start by waking up, enjoying a cup of coffee, and diving into my book. Then, I tackle some work tasks before the kids rise and shine. This quiet time is precious—it’s when I can recharge and do something solely for myself. Plus, it’s a golden opportunity to get ahead with work, sometimes squeezing in an hour or two before the household wakes up. Working from home means I often handle errands and school pickups, making early mornings my prime time to focus and be productive.

In addition to my structured block scheduling for work, maintaining daily rhythms for household chores keeps me organized and on track with my home responsibilities. Each morning, I tackle tasks like making beds, starting laundry, doing dishes, and tidying the bathroom. In the evenings, I focus on kitchen cleanup, dishwashing, and folding laundry.

To further streamline my household management, I assign specific tasks to each day of the week. This systematic approach ensures that chores don’t pile up and contributes to a balanced workload between work and home life. Here’s a breakdown of my weekly hometask routine:

  • Mondays: Mop/Sweep the entire home (Mop It Monday)
  • Tuesdays: Clean the bathrooms (Toilet Tuesday)
  • Wednesdays: Wipe down areas that need it (Wipe It Wednesday)
  • Thursdays: Declutter and dispose of papers, expired food, etc. (Throw It Thursday)
  • Fridays: Organize papers, schedule appointments, and digitize documents into my online filing system. (File It Friday)

How To Get Started

I adopted block scheduling while transitioning to full-time in my side-hustle. I assigned specific days for editing, consultations, sessions, and set aside other days as “in office” days. Even after leaving my full-time job, I’ve continued this practice because it helps me stay focused throughout the day!

My “office days” are meticulously planned, mirroring the above schedule. I allocate time for various responsibilities, even closing my inbox to maintain focus. Wearing multiple “small biz hats” demands training your brain to focus on one area at a time. Some days are dedicated to client work, others to education, and some to both! Block scheduling, whether in or out of the office, enhances efficiency with the time I have. Check out my designated theme days:

Mondays: Quickbooks and BSN (Blogging, Social Media, Newsletters)
Tuesdays: Client Work
Wednesdays: Education
Thursdays: Client Work and/or Education
Fridays: Client Work and/or Education

Strategies To Optimize Your Time And Creativity

Now, let’s delve into effective strategies for optimizing your time and creativity through block scheduling:

  • Define Your Priorities: Take a moment before diving into block scheduling to identify the key tasks or projects you need to focus on for the week. Clarifying your priorities upfront ensures that your block schedule aligns perfectly with your overarching goals.
  • Dedicate Time Blocks: Once you’ve outlined your priorities, allocate dedicated blocks of time in your schedule to work on them. Instead of bouncing between tasks all day, focus on one specific task or project during each designated time block. This dedicated focus can significantly boost your productivity and creativity.
  • Theme Days for Focus: Consider implementing theme days where each day of the week is dedicated to a specific type of task or project. Whether it’s “Content Creation Mondays,” “Client Meetings Tuesdays,” or “Administrative Wednesdays,” theme days streamline your workflow and eliminate decision fatigue, providing structure and consistency to your schedule.
  • Batch Similar Tasks: Another effective strategy is to batch similar tasks together during designated time blocks. Whether it’s social media content creation, graphic design work, or client calls, schedule them during specific blocks of time throughout the week. Batching tasks minimizes context switching and allows for more efficient work.
  • Regular Review and Flexibility: Regularly review and adjust your block schedule to ensure it stays aligned with your evolving priorities and goals. As your business grows and changes, your scheduling needs may evolve too. Stay flexible and be willing to make adjustments as needed to optimize your productivity and creativity.

My Top Productivity Hack: Block Scheduling

Practical Tip: Try block scheduling for 30 days and see what happens! If it’s not for you, don’t continue; but you’ll never know until you give it a shot!

Are you currently block scheduling your day or week? How do you organize it, and is it helpful to you? Share your experiences and insights in the comments below! Let’s unlock the power of block scheduling together and take our productivity to new heights!

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Hello and welcome to my journal where I share recent weddings + shoots, travel photos + pieces of my life! I'm so excited you’re here! Stay a while and say hello!

welome to my journal!



3 Tell-tale signs you're ready to go full-time

Teetering on the edge of submitting your 2 weeks? Download this guide to learn the 3 tell-tale indicators that you're ready to take the plunge into full-time entrepreneurship. *Hint: you might be more ready than you think. 



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